What to include on a auto repair invoice
- Vehicle details
- Year, make, model, VIN and odometer reading tie the work to one car. Fill in the placeholders in the notes.
- Parts and labor
- List parts by name and labor in hours. Customers compare part prices, and warranty claims need the detail.
- Shop supplies
- Small fees for fluids, rags and disposal should be their own line, not hidden in labor.
- Warranty and storage
- Put your warranty and any storage fees in the terms.
Frequently asked questions
Why put the VIN and odometer reading on a repair invoice?
They identify the exact vehicle and its mileage when the work was done. That matters for warranty claims, resale and the car's service history.
Do I have to show parts and labor separately?
Requirements vary by state and country, and some places require itemized repair invoices. Separating them is good practice everywhere.
Need a blank invoice instead? Use the free invoice generator, or read how to make an invoice.