What to include on a cleaning service invoice
- Visit dates
- Put the date of each visit in the line description so recurring clients can match the invoice to their calendar.
- Flat rate or hours
- Say whether a line is a flat per-visit price or hours worked. Hourly lines read best as hours in Qty and your hourly rate in Rate.
- Add-ons as separate lines
- Ovens, fridges, windows and carpets are easier to approve when each has its own price.
- Cancellation policy
- If you charge for late cancellations, state the rule in the terms so the fee is no surprise.
Frequently asked questions
Should I charge cleaning clients a flat rate or by the hour?
Both are common. Flat per-visit pricing is simpler for recurring clients; hourly suits one-off or unpredictable jobs. Whichever you use, label the line so the client can see how the price was worked out.
Should I invoice each cleaning or once a month?
For recurring clients, many cleaners send one invoice a month with each visit on its own line. One-off jobs are usually invoiced on the day, due on receipt.
Is this cleaning invoice template free?
Yes. There is no account, no watermark and no limit. The invoice is saved in your browser and the PDF is generated on your device.
Need a blank invoice instead? Use the free invoice generator, or read how to make an invoice.